Executive Assistant - Now Hiring
BASIC FUNCTION:
This position provides administrative support to the Administrative Team. Duties include general clerical, receptionist, marketing, and project-based work. Project a professional company image through in-person and phone interaction.
SHIFT DAYS/HOURS: 8:00am - 4:30pm, Monday thru Friday; Hours outside this timeframe may be required based on business need.
Qualifications:
Education: High School or GED required. Associate degree in business or related field, preferred.
Experience: Two years professional office experience, required.
Certificates, License, Registrations:
Knowledge, Skills and Abilities: Must possess strong verbal and written communication skills, be proficient with Microsoft Office programs, and have good filing, and typing skills. Accuracy is important as well as ability to prioritize and time management skills. Maintain compliance with HIPAA and patient confidentiality.
Physical: Light Work: Exerting up to 20 pounds occasionally, and/or 10 pounds of force frequently, or negligible constantly. Walking or standing to a significant degree or sitting constantly and pushing/pulling controls.
INTERPERSONAL RELATIONSHIPS:
Supervision Received: COO
Supervision Exercised: None
Other: Patients, families, visitors, other hospital personnel, Board of Directors, medical staff, other medical facility personnel, community program personnel, mortuary personnel, EMS personnel, members of the general public
EXPOSURE TO HAZARDS:
To reduce job hazards, this position is responsible for wearing PPE during job functions. PPE can include: gloves, gown/coat, shoe covers, head/face, eyes and ear protection. Each job function requires a different level of PPE, individuals receive initial and annual training to identify the appropriate level of PPE required.
EQUIPMENT USED:
Telephone, computer, fax machine, three-hole punch, two-hole punch, binder machine, laminate machine, file cabinet, file folders with fasteners, copy machine, stapler, and pens/pencils.
Essential Functions:
Distribute mail to all departments and sort mail for Administration
Answer telephone and take messages for Administration
Type letters, memos, reports, policies and procedures, minutes for all departments secondary to Administration. Distributes correspondence or minutes as necessary.
Maintains schedule for conference room and meeting areas. Sets up for meetings as needed.
Orders supplies for Administration.
Prepares and distributes packets for Board, Medical Staff, Foundation and Leadership meetings.
Coordinates Administrative luncheons/meetings as requested
Maintains employee extension list.
Creates forms as requested.
Prepares various surveys and applications.
Assists with advertising, social media, and marketing.
Serves as Event Coordinator for company events
Maintains organization call schedule templates
Other duties as assigned.
#HIAHP
Qualifications:
Education: Associates degree in business or related field, required.
Experience: Two years professional office experience, preferred.
Certificates, License, Registrations:
Knowledge, Skills and Abilities: Must possess strong verbal and written communication skills, be proficient with Microsoft Office programs, and have good filing, and typing skills. Accuracy is important as well as ability to prioritize job duties requested by all departments. Must be able to handle stress associated with time demands. Maintain compliance with HIPAA and patient confidentiality.
Physical: Light Work: Exerting up to 20 pounds occasionally, and/or 10 pounds of force frequently, or negligible constantly. Walking or standing to a significant degree or sitting constantly and pushing/pulling controls.Salary: $31 per hourEstimated Salary: $20 to $28 per hour based on qualifications.
This position provides administrative support to the Administrative Team. Duties include general clerical, receptionist, marketing, and project-based work. Project a professional company image through in-person and phone interaction.
SHIFT DAYS/HOURS: 8:00am - 4:30pm, Monday thru Friday; Hours outside this timeframe may be required based on business need.
Qualifications:
Education: High School or GED required. Associate degree in business or related field, preferred.
Experience: Two years professional office experience, required.
Certificates, License, Registrations:
Knowledge, Skills and Abilities: Must possess strong verbal and written communication skills, be proficient with Microsoft Office programs, and have good filing, and typing skills. Accuracy is important as well as ability to prioritize and time management skills. Maintain compliance with HIPAA and patient confidentiality.
Physical: Light Work: Exerting up to 20 pounds occasionally, and/or 10 pounds of force frequently, or negligible constantly. Walking or standing to a significant degree or sitting constantly and pushing/pulling controls.
INTERPERSONAL RELATIONSHIPS:
Supervision Received: COO
Supervision Exercised: None
Other: Patients, families, visitors, other hospital personnel, Board of Directors, medical staff, other medical facility personnel, community program personnel, mortuary personnel, EMS personnel, members of the general public
EXPOSURE TO HAZARDS:
To reduce job hazards, this position is responsible for wearing PPE during job functions. PPE can include: gloves, gown/coat, shoe covers, head/face, eyes and ear protection. Each job function requires a different level of PPE, individuals receive initial and annual training to identify the appropriate level of PPE required.
EQUIPMENT USED:
Telephone, computer, fax machine, three-hole punch, two-hole punch, binder machine, laminate machine, file cabinet, file folders with fasteners, copy machine, stapler, and pens/pencils.
Essential Functions:
Distribute mail to all departments and sort mail for Administration
Answer telephone and take messages for Administration
Type letters, memos, reports, policies and procedures, minutes for all departments secondary to Administration. Distributes correspondence or minutes as necessary.
Maintains schedule for conference room and meeting areas. Sets up for meetings as needed.
Orders supplies for Administration.
Prepares and distributes packets for Board, Medical Staff, Foundation and Leadership meetings.
Coordinates Administrative luncheons/meetings as requested
Maintains employee extension list.
Creates forms as requested.
Prepares various surveys and applications.
Assists with advertising, social media, and marketing.
Serves as Event Coordinator for company events
Maintains organization call schedule templates
Other duties as assigned.
#HIAHP
Qualifications:
Education: Associates degree in business or related field, required.
Experience: Two years professional office experience, preferred.
Certificates, License, Registrations:
Knowledge, Skills and Abilities: Must possess strong verbal and written communication skills, be proficient with Microsoft Office programs, and have good filing, and typing skills. Accuracy is important as well as ability to prioritize job duties requested by all departments. Must be able to handle stress associated with time demands. Maintain compliance with HIPAA and patient confidentiality.
Physical: Light Work: Exerting up to 20 pounds occasionally, and/or 10 pounds of force frequently, or negligible constantly. Walking or standing to a significant degree or sitting constantly and pushing/pulling controls.Salary: $31 per hourEstimated Salary: $20 to $28 per hour based on qualifications.
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